2024 Holiday World Music Festival
General Information and Guidelines
PERFORMANCE RULES HAVE RECENTLY CHANGED AS OF December 29, 2023.
PLEASE SEE BELOW.
PLEASE SEE BELOW.
STUDENTS PERFORMING IN AN ENSEMBLE MUST BE BONA FIDE STUDENTS OF THE SCHOOL AND ALSO IN THE GRADE LEVEL THAT YOU HAVE REGISTERED THE ENSEMBLE. PLEASE SEE BELOW.
General Information (please read through carefully):
- For pricing information, please click on the "Pricing" tab.
- Performance times are scheduled in the order in which we receive your application.
- If students are participating in more than one ensemble, please make note of that on your registration so that you are not charged twice.
- Feel free to bring multiple performing ensembles! Ensemble categories are listed on the registration page.
- Each school will receive 1 free director ticket and meal pass. Holiday World only has access to adult park tickets. Any non-performing students or children may purchase either a non-meal or meal adult package.
2024 Holiday World Music Festival Park Hours: 10:00am-5:00pm
Time Zone for Holiday World & Splashin’ Safari is “Central.”
Starting in 2023, Holiday World and Splashin' Safari will be going cashless inside the park. https://www.holidayworld.com/cashless/
* A $200 late fee will be accessed on late ticket/shirt orders that are not postmarked by the given date
GENERAL QUESTIONS:
1. Can Holiday World store our equipment, costumes, and trophies?
Unfortunately, Holiday World does not have the resources to store your equipment and trophies. You may want to have the bus driver or your students and chaperones take the equipment to your buses/trailer immediately after the performance.
2. What is the phone number/website for the park?
The phone number for Holiday World is: 1-877-463-2645.
Website: www.holidayworld.com
3. What happens if it rains?
In the event of rain, amusement parks as a rule, will not close. However, some of the rides may close for safety reasons. If lightning, high winds, and/or other extreme weather issues occur in the immediate area, some or all of the rides in both parks will temporarily shut down, and will reopen as soon as it is safe to do so. We encourage Guest to wait out the storm and enjoy the rest of their day with us. Also, many theme parks date event tickets for one day only. If you decide not to visit the park, you will not receive a refund. If you decide not to perform, refunds will not be issued. If the weather becomes threatening, the festival will be moved back no more than a few hours. The Awards Ceremony will take place at its scheduled time and location.
4. Are there reserved seats at the Awards Ceremony?
No. Feel free to sit wherever you would like to.
5. Can we attend the Awards Ceremony without going to the park?
Everyone must purchase a ticket or package to attend the Awards Ceremony.
6. Do I need to order a park ticket for my bus driver? The bus driver does NOT need a park ticket if he/she has a CDL license. The bus driver needs to show his/her CDL license at the entrance.
7. Will Splashin' Safari be open? NO. If not, is there a price difference? NO.
8. Is the performance site inside the park? Yes, and the performance location will be outdoors.
9. Is the Award Ceremony inside the park? Yes
10. Will someone be available to direct our buses where to park? No - You will ask your driver to go to the bus parking lot, and unload and load there. There will be no unloading or loading at the park gate this year.
11. Where is the Director's Check-In? At the Main Gate
12. Where do we unload and reload our instruments/equipment? At the bus parking lot.
13. I know you do not provide changing facilities, but we really can't wear these outfits to the park. What can we do? Your best option would be for students to wear shorts and a shirt under their concert attire so they can quickly change on the bus. Restrooms are available, but might not be useable for changing purposes.
14. Do we need to wear uniforms? Uniforms are not required. Many schools wear a school t-shirt or polo shirt and shorts.
15. Where will we perform? Bands will perform at the Porter Shelter House. Choirs will perform at the Celebration Theatre.
16. Can I change from "rating only" to "competition" or vice versa? Yes, you can change the status of your performance at anytime up until 50 days prior to the festival date.
17. Can the choral director accompany the choir? Yes. In the event that an adult accompanies the choir, there is no penalty. A ticket must be purchased for this individual.
18. Can I photocopy music and/or scores? Photocopying is illegal. Please provide three original scores for the adjudicators. In the event the selection is permanently out of print, you will need to provide written permission from the publisher to the festival director.
19. Will our ensemble be able to play a warm-up piece? No, due to time limitations for the festival.
20. Can I use taped accompaniment? No. Recordings on USB drives are allowed, only if there are no vocal parts on this accompaniment. We can only play USB drives, no CD's or cassette tapes.
21. When will I find out my performance time? Scheduling is done on a first come, first served basis. Bands will have 10 minutes to perform two songs. Choirs will have 13 minutes for 2-3 songs performance. You are not to go over these time limits. A performance schedule is usually available in mid-April.
22. What happens if we arrive early for our adjudication? You can listen to other performing groups, wait on the bus, or go to the park early that day.
23. What happens if we are late? We will work with you and your ensemble and do our best to schedule you in.
24. Will you provide judges comments? Yes (written).
25. We signed up for a meal in the park, can we cancel the meal? Yes, you may drop the meal no later than 50 days before the festival date. After that time, you are required to take the meal.
26. What if my numbers change from the original application? You may increase or decrease your number of participants up until 50 days prior for those groups selecting our festival and park admission plans.
27. Can I pay my bill at the Festival? All payments must be made in full, 50 days prior to your festival date. Additional general park admission tickets may be purchased at registration the day of the festival.
28. When must I have the final payment to you? All payments are due 50 days prior to the festival date or a $200 late fee will be accessed.
29. Can we videotape our performance or take pictures during the performance? Videotaping would be at the discretion of your director. We would encourage you to refrain from taking flash photos during the performance of the adjudicated selections. Photos may be taken before they perform on stage.
30. When do we drop off our judges packets (three original conductor's scores)? Where do we pick them up? Upon arrival, the director will be escorted to the Main Gate/Registration Area. After warm-up, you will be taken to your performance venue. At this time, you will give the three conductor's scores to the host or judge's assistant. YOU ARE NOT TO APPROACH THE JUDGE'S TABLE. Your performance score sheets and judges comment sheets will be available for pick-up immediately following the Awards Ceremony in your packet.
31. What if there is a medical emergency at the performance site? It is the responsibility of each school to provide medical assistance for their students. The Holiday World on-site staff is available to assist by contacting local emergency personnel.
32. Can I add additional non-performers for general admission to the park the day of the festival? Yes, but it will not include the meal option and payment is cash only.
33. Where will I pick-up my park tickets? Tickets are to be picked up at the Main Gate/Check-In Area. It is your responsibility to count and verify that you have enough park tickets for your group. You will not be reimbursed for any tickets purchased at the main gate.
34. Will group photos be available this year? No.
35. Students must be bona fide students of the school, and must also be in the grade level that you have registered your ensemble(s).
36. Cancellation and Refund Policy: You must send a written document stating your reason for cancellation in
order to be considered for a refund to: Angela Cooper, 500 South Center Street, Fort Branch, IN, 47648. You may receive a 100% refund, with a 75 days prior notice to the festival date. You may receive a 50% refund, with a 60-74 days prior notice to the festival date. Refunds will not be considered 0-59 days before the festival date.
37. At the conclusion of the awards ceremony, each school must have one adult that will need to sign out the merchandise, conductor scores, judges sheets, etc. You are encourage to have 1-2 additional people with your adult to help carry.
Financial Statement
If you are in need of information now, please contact festival director Jason King at the following e-mail address:[email protected]